Malaysia Representative Office Setup

Setting Up Malaysia Representative Office in Malaysia

Packages Available	Fee (RM)
Registration of Malaysia Representative Office – Professional advices and assistances in completing the RO application form – Liaising with authorities on any clarifications	RM 9,000
Employment pass application for each Expatriate Post	RM 5,000 *
Dependent pass application for each Foreigner	RM 3,500 *

# all the fees are subject to SST

* Currently, we are running a promotion for our Employment Pass Application Service. The fee quoted above are excluded actual out-of-pocket expenses such as government fee, translation fee and etc. Kindly remind that the application of work pass is subjected to immigration authority approval.

A Representative Office (“RO”) is an office of a foreign company/ organisation approved to collect relevant information on investment opportunities in the country especially in the manufacturing and services sector, enhance bilateral trade relations, promote the export of Malaysian goods and services and carry out research and development (R & D).

Note that most small and midsized foreign companies register subsidiaries in Malaysia rather than setting up a branch office or representative office. To explore your other options, see foreign company setup options in Malaysia.

Activities Allowed

The approved RO is established to perform the following permissible activities for its head office or principal:
Gathering and analysis of important information or undertaking feasibility studies on investment and business opportunities in Malaysia and the region;
Planning or coordination of business activities;
Identifying sources of raw materials, components or other industrial products;
Undertake research & product development;
Act as a coordination centre for the corporation’s affiliates, subsidiaries and agents in the region; and
Other activities which will not result directly in actual commercial transactions

Activities Not Allowed

However, an approved RO is not allowed to carry out the following activities:

Be engaged in any trading (including import and export), business or any form of commercial activity
Lease warehousing facilities; any shipment / transhipment or storage of goods shall be handled by a local agent or distributor
Sign business contracts on behalf of the foreign corporation or provide services for a fee
Participate in the daily management of any of its subsidiaries, affiliates or branches in Malaysia

Eligibility Criteria

The proposed operational expenditure of the RE/RO must be at least RM300,000 per annum.
The RO should be financed by funds emanating from sources outside Malaysia.

Expatriate Posts

A Representative office/Regional office will be given expatriate post and the number allowed depends on the functions and activities of the Regional Office/Representative Office. Expatriates will only be considered for managerial and technical posts.
The proposed expatriate must be currently employed by the applicant company or its subsidiary or within the group. An expatriate working in a Representative Office is subject to normal income tax. However, an expatriate working in a Regional Office is taxed only on the portion of their chargeable income attributed to the number of days that they are in the country.

Document Required For Representative Office Registration & Employment Pass

Application Filing*

Completed application form with information such as purpose of establishment, activities of proposed office, benefits to Malaysia from the establishment of RO, estimated cash flow and human resources arrangements for the proposed RO and etc.
Copy of the parent company’s certificate of incorporation
Parent company profile
Copy of the parent company’s latest annual report and audited accounts (2 years). You may choose to self-declare other supporting details such as company brochures, contracts, website, etc. in support of your application.
Copy of passport
1 passport size recent photo
Copies of educational certificates (above high school)
Copy of resume
Copies of past employment testimonials, appointment letters, etc., if available
Tenancy agreement for business operations address in Malaysia
1-2 page document that outlines
a) detailed description of the duties to be performed by the applicant; and
b) detailed description of activities and/or products of the company

*All documents must be certified true copy (CTC) by the notary public or commissioner for oaths. Foreign language documents need to be translated to English and certified accordingly. A photocopy of the academic qualification in the original language should also be submitted.

Steps for Representative Office (RO) Registration and Estimated Timelines

No.	Descriptions	Estimated Timeline
1.	Acceptance of Quotation & Invoice Payments Please confirm the engagement of services* by email us the signed quotation together with the payment	Not Applicable
2.	Client Acceptance / Due Diligence Check Procedures The secretary in charge for your case will contact you to obtain the required information such as Parent Company’s certificate of incorporation, latest audited report and etc. for Exotic Gourp’s client acceptance / due diligence check*	1 week
3.	Completion of the Application Form Exotic will email you the application form and also checklist on information required for the RO registration. Exotic will review the completed forms and advise if there is any changes and/or further supporting documents required.	1 month
4.	Submission of Application Form Upon finalisation of the application form, Exotic will submit the RO registration application form with authorities. The application is subject to review and approval by the authorities. We will liaise between you and authorities if any clarification are sought by the authorities.	3 – 6 months

*Please note that this engagement is subject to the satisfactory conclusion of our client acceptance /due diligence check procedures.