What happen if your secretarial file got burned or stolen? Loss of secretarial file is definitely something that caused you great pain.
Under the Companies Act 1965,
S156: Failure to have minutes of proceeding entered into the minute’s book. Penalty RM2,000 and default penalty.
S157: Inspection of minutes books at registered office, if unable to furnish copies, penalty RM500 and default penalty.
S158-S160: Safe keep of register of members. Penalty ranging from RM500 to RM2,000 and default penalty.
Meanwhile, under the new Companies Act 2016, which is expected to be gazetted soon, the penalty for the similar provisions above range from RM10,000 (default penalty of RM5,000 each day) to RM500,000 for certain sections or imprisonment less than 5 years or both. Generally, under the new Companies Act 2016, the penalty can easily reach RM500,000 for default in each provision of the Act.
Therefore, security of secretarial file is very important. Compared to home based secretary, us in the Exotic Group provides the best hardcopy and softcopy protection in Malaysia office. All secretarial files hardcopies will be scanned and later will safeguard the backup, both offsite and onsite.